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Job Description

We are seeking an Executive Assistant who has a passion for quality work and exceptional outcomes. This position is a critical member of the team who will support members of the Senior Executive team. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication. This role offers the opportunity to get exposure to a wide range of stakeholders and a deep understanding of the business.

Basic Capabilities

  • Act as the point of contact between the executives and internal/external clients.
  • Undertake the tasks of receiving calls, taking messages and routing correspondence.
  • Ensure urgent and priority correspondence and matters are communicated in a timely and effective manner to the executive.
  • Maintain diary, arrange meetings and appointments and provide reminders.
  • Potential travel with the executive to assist and coordinate meeting preparations, logistics and changing plans.
  • Take dictation and minutes and accurately enter data.
  • Monitor office supplies and research advantageous deals or suppliers.
  • Produce reports, presentations and briefs.
  • Develop and carry out an efficient documentation and filing system.

Further Capabilities

  • Proven experience as an executive administrative assistant or in other secretarial position.
  • Expert level proficiency in MS Office Suite.
  • Knowledge of standard office administrative practices and procedures.
  • Proficiency in English.
  • Strong communication skills and comfortable pushing information out and pulling in feedback.
  • Strong creative drive, with the ability to multitask and motivate.
  • Honest, trustworthy and dependable.
  • High school education or equivalent.