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Project Coordinator Role and Responsibilities:

  • Attend client meetings and assist with determination of project requirements
  • Assist Project Manager in drafting and issuance of project proposals, RFP’s, tenders, budgets, cash flows and preliminary schedules.
  • Prepare project organization and communication charts.
  • Chair site meetings and distribute minutes to all project team members.
  • Track the progress and quality of work being performed by design disciplines/trades.
  • Use project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures.
  • Effectively and accurately communicate relevant project information to the client and project team.
  • Ensure clients’ needs are met in a timely and cost effective manner.
  • Review field inspection reports from Consultants throughout the lifecycle of the project
  • Issue Contracts, Letters of Intent, Purchase Orders, etc.
  • Maintain Contract Execution Tracking Log
  • Assist the PM in the review of Contractor quotations to ensure that only fair and reasonable pricing is recommended for approval
  • Track & manage contemplated change notices and change orders in the database
  • Prepare substantial completion certificates and ensure all required project close out documents are obtained
  • Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others
  • Keep the Project Manager (PM) and others informed about project status and issues that may impact client relations